How to Migrate Your Content to a New CMS?

April 11, 2018 · 4 minutes read

The front-runner is the one who welcomes changes. No matters how powerful the conventional tools are, one should always abreast with technologies and fresh implementations. In software, the data/ content is a sacred part. The layout set for communication underlines the culture and attitude of the company/ business solution.

In the fast-paced industry, especially with the advent of technologies, every data’s are stored on company websites and other electronic platforms. Therefore it’s high time to get rid of the outdated content management and implement the latest CMS platform. Here’s a quick rundown of reasons why you may need a good content management system

Once you made up your mind with changing your software next is the implementation step. Changing CMS invites to fresh tasks like redesigning your current website or making minor changes in the current websites. But whatever you do, do not ignore the content migration.

Migration sets the safe platform to transform from current website to new CMS platform. The content migration for each website is distinct and depends on the amount of content you want to migrate.

Steps involved in Content Migration

1.Analyzing the Content

Firstly to begin the process of transferring the data, a thorough understanding and analyzing of data is the need. Then only the content migration can be executed successfully. Once a robust technology is designed for understanding the concept, migration is set in easy tone.

Enlist the type of content

Before commencing migration process, enlist all kinds of content that should be added to your website. It should include file types, hyperlinks, metadata’s etc.

2. Strategize the migration

This is the second most important step. It involves taking your content inventory and coming up with a strategy for moving it to a new platform. While accessing your content, note down the things you are willing to migrate and the ones you can ignore. If some part of the content is not important you can delete and eliminate it during the migration process.

Cleanup Your Content

Thereafter, you need to note down the amount of clean up and revision that need to be taken care of while migrating. All custom coding should be done prior the action.

Map out the Metadata

It is very important to categorize and tag the content while migrating it. For this, a spreadsheet can be used to keep track on how content is linked to different sections of your website and variables through tags and categories. The overall purpose of mapping the metadata is to make it easy for you to sort, search and filter the content within the frontend and backend.

Take care of images and broken links

While moving content to a new CMS, the organization of pages, images and documents are sure to change. This means that if the quantity of HTML content is more, you will have to relocate a lot of images and re-associate some links.

3. Migrate the Content

It’s time to migrate your content. If you are migrating the content using an automated system, you need to develop a script, migrate content, clean it up and test everything. And in case of manual migration, you need to set up a workflow which provides details about every small step involved in changing current content and moving it to a new platform. The designed workflow must include steps like entering page titles, metadata etc.

4. Test the Quality

After the migration process is over, you need to test and review everything. Check if your current content looks good, is displayed correctly and is responsive to all devices. When you move to a new CMS platform, it affects the way your content looks and is presented on your website. So make sure you get acquainted with your new CMS and gain a deeper understanding of how the new platform manages different aspects like authors, page titles etc.


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